RESERVATIONS: Please call 785-215-8875 or email mygroupgetaways@gmail.com to make a reservation. You are confirmed when we receive your payment. If a payment is not received within 5 days of making a reservation, the space is released. We do not keep reservations on "hold." Please make a reservation when you are ready to send in payment.
EARLY BOOKING DISCOUNTS: Most tours offer an additional discount/bonus if the reservation and payment are received by a certain date. There are no exceptions or extensions to the deadline. Be sure to act quickly. Tours may sell out long before the early booking deadline. Be sure to allow ample mail time!
PAYMENT: In order to keep our costs as low as possible, we accept personal checks and money orders only. Please make sure check is made payable to GROUP GETAWAYS. Any other name will not be accepted.
DEPOSIT: The deposit amount for overnight tours will be listed with each tour. Trips under $300 will require full payment.
FINAL PAYMENT: The final payment date is listed for each over night tour.
CANCELLATIONS/REFUNDS: Each tour lists the cancellation/refund deadline. We do not offer insurance on day trips and casino trips. Sometimes we are able to refund a portion of the tour after the cancellation deadline, depending on the vendor and tour.
TRAVEL INSURED: Group Getaways has purchased the Travel Insured 'Group Plan' for all travelers on overnight tours with a few exceptions. Be sure to read the attachment you receive with each receipt. It outlines what is covered and how it protects you. If Group Getaways cancels the tour you will receive a FULL refund.
PRICE INCLUDES: Each tour lists what is included in the price.
CHECKED LUGGAGE & CARRY ON: Each participant is allowed one large size piece of luggage (not to exceed 40 pounds) which travels underneath the coach and one small carry-on that must be able to fit in the overhead compartment of the coach. A luggage tag for your checked bag will be mailed with the final documents. Your carry-on bag stays in your possession. If you have a CPAP or other medical item that does not fit in your checked luggage, please call us for instruction. We need to know in advance to be able to accommodate.
ATTIRE: Casual clothing is the norm. If special clothing is required for a particular tour, it will be advised in the travel documents that are mailed to you. Comfortable walking shoes are always highly recommended.
HOTEL REQUESTS: Special requests such as a room next to another traveling companion, smoking room, handicap, ground floor, bed type, etc. must be requested at time of reservation. We will do all we can to accommodate. Please note that it is a request only and no guarantees can be made. The hotels determines if they are able to accommodate the request.
GUARANTEED SHARE PROGRAM: If you are a non-smoker and would like a roommate for cost savings, let us know when making your reservation. We will pair you with another traveler of the same gender. If we do not find a roommate for you, you will still enjoy the same low share rate and have the room to yourself providing your reservation and payment is received by no later than the Early Booking Bonus Date. For reservations made after the bonus date, we will try to find a roommate, but it is not guaranteed. Most tours offer the guarantee share. Casino tours and cruise tours are exempt from this program. Other rules apply.
SMOKING: Smoking is not permitted on or near the motor coach. Break stops are made along the way to accommodate our passengers.
SINGLE SUPPLEMENT: The higher rate is primarily based on the room charge. EX: Your room cost is $100.00 per night so you would pay $100.00. If you have a roommate, you would each pay $50.00. The more nights you stay, the higher the difference is between the single and other sharing rates. Therefore, we offer the share program.
SPECIAL MEALS/SNACKS: We will do all possible to satisfy special meal/snack requests for medical reasons. If you have food allergies or are diabetic and need to request special options, please let us know when making your reservation. We will do all possible to accommodate. Please note special requests are never a guarantee. Sometimes food is catered and they are not able to accommodate different items from the group meal. Please note that this request is for health/medical needs only. Other requests are made on a per basis.
TRAVEL DOCUMENTS: Approximately two weeks prior to the trip, your travel documents will be mailed to you. Documents include a detailed tour itinerary, departure information including location and pick up time, hotel information, clothing suggestions, luggage tag, medical form, and any other information pertinent to that particular trip.
PICK UP LOCATIONS: Will be listed with each tour. Please note that pick up locations are subject to change/elimination at any time.
GRATUITIES: The tour price includes gratuities for the local step-on guides and docents, most meals that are included on the tour and luggage handlers. End of tour gratuities for the motor coach driver and tour director are not included and should be based on the quality of the service you received. This is done at your discretion, given individually at the end of the tour.
MOTOR COACH SEATING: Most is on a first come basis. Some tours may have pre-assigned seating which is determined by the tour director. It will depend on the length of the tour and the group itself. If you have special needs, this will be a priority, however, it is on a first payment basis. This must be advised at time of booking.
MOTOR COACH RESTROOMS: Normally, we offer break stops every 2 to 2 ½ hours. Depending on routing and availability, sometimes it may be a bit longer than 2 ½ hours. All of the coaches utilized are equipped with a restroom on board.
RESPONSIBILITY:Many things beyond our control can change from the time a tour is planned to actual tour operation. We reserve the right to vary itineraries and substitute facilities when necessary. Group Getaways is not responsible for any act, omission or event during the time passengers are not on board the conveyances used on the tour. Group Getaways acts only as an agent for tour members in arranging room accommodations, transportation, sightseeing, admissions and restaurants. Group Getaways is not responsible for any losses or damages of personal property, or for injuries, expenses or damages incurred by any traveling tour member.
EARLY BOOKING DISCOUNTS: Most tours offer an additional discount/bonus if the reservation and payment are received by a certain date. There are no exceptions or extensions to the deadline. Be sure to act quickly. Tours may sell out long before the early booking deadline. Be sure to allow ample mail time!
PAYMENT: In order to keep our costs as low as possible, we accept personal checks and money orders only. Please make sure check is made payable to GROUP GETAWAYS. Any other name will not be accepted.
DEPOSIT: The deposit amount for overnight tours will be listed with each tour. Trips under $300 will require full payment.
FINAL PAYMENT: The final payment date is listed for each over night tour.
CANCELLATIONS/REFUNDS: Each tour lists the cancellation/refund deadline. We do not offer insurance on day trips and casino trips. Sometimes we are able to refund a portion of the tour after the cancellation deadline, depending on the vendor and tour.
TRAVEL INSURED: Group Getaways has purchased the Travel Insured 'Group Plan' for all travelers on overnight tours with a few exceptions. Be sure to read the attachment you receive with each receipt. It outlines what is covered and how it protects you. If Group Getaways cancels the tour you will receive a FULL refund.
PRICE INCLUDES: Each tour lists what is included in the price.
CHECKED LUGGAGE & CARRY ON: Each participant is allowed one large size piece of luggage (not to exceed 40 pounds) which travels underneath the coach and one small carry-on that must be able to fit in the overhead compartment of the coach. A luggage tag for your checked bag will be mailed with the final documents. Your carry-on bag stays in your possession. If you have a CPAP or other medical item that does not fit in your checked luggage, please call us for instruction. We need to know in advance to be able to accommodate.
ATTIRE: Casual clothing is the norm. If special clothing is required for a particular tour, it will be advised in the travel documents that are mailed to you. Comfortable walking shoes are always highly recommended.
HOTEL REQUESTS: Special requests such as a room next to another traveling companion, smoking room, handicap, ground floor, bed type, etc. must be requested at time of reservation. We will do all we can to accommodate. Please note that it is a request only and no guarantees can be made. The hotels determines if they are able to accommodate the request.
GUARANTEED SHARE PROGRAM: If you are a non-smoker and would like a roommate for cost savings, let us know when making your reservation. We will pair you with another traveler of the same gender. If we do not find a roommate for you, you will still enjoy the same low share rate and have the room to yourself providing your reservation and payment is received by no later than the Early Booking Bonus Date. For reservations made after the bonus date, we will try to find a roommate, but it is not guaranteed. Most tours offer the guarantee share. Casino tours and cruise tours are exempt from this program. Other rules apply.
SMOKING: Smoking is not permitted on or near the motor coach. Break stops are made along the way to accommodate our passengers.
SINGLE SUPPLEMENT: The higher rate is primarily based on the room charge. EX: Your room cost is $100.00 per night so you would pay $100.00. If you have a roommate, you would each pay $50.00. The more nights you stay, the higher the difference is between the single and other sharing rates. Therefore, we offer the share program.
SPECIAL MEALS/SNACKS: We will do all possible to satisfy special meal/snack requests for medical reasons. If you have food allergies or are diabetic and need to request special options, please let us know when making your reservation. We will do all possible to accommodate. Please note special requests are never a guarantee. Sometimes food is catered and they are not able to accommodate different items from the group meal. Please note that this request is for health/medical needs only. Other requests are made on a per basis.
TRAVEL DOCUMENTS: Approximately two weeks prior to the trip, your travel documents will be mailed to you. Documents include a detailed tour itinerary, departure information including location and pick up time, hotel information, clothing suggestions, luggage tag, medical form, and any other information pertinent to that particular trip.
PICK UP LOCATIONS: Will be listed with each tour. Please note that pick up locations are subject to change/elimination at any time.
GRATUITIES: The tour price includes gratuities for the local step-on guides and docents, most meals that are included on the tour and luggage handlers. End of tour gratuities for the motor coach driver and tour director are not included and should be based on the quality of the service you received. This is done at your discretion, given individually at the end of the tour.
MOTOR COACH SEATING: Most is on a first come basis. Some tours may have pre-assigned seating which is determined by the tour director. It will depend on the length of the tour and the group itself. If you have special needs, this will be a priority, however, it is on a first payment basis. This must be advised at time of booking.
MOTOR COACH RESTROOMS: Normally, we offer break stops every 2 to 2 ½ hours. Depending on routing and availability, sometimes it may be a bit longer than 2 ½ hours. All of the coaches utilized are equipped with a restroom on board.
RESPONSIBILITY:Many things beyond our control can change from the time a tour is planned to actual tour operation. We reserve the right to vary itineraries and substitute facilities when necessary. Group Getaways is not responsible for any act, omission or event during the time passengers are not on board the conveyances used on the tour. Group Getaways acts only as an agent for tour members in arranging room accommodations, transportation, sightseeing, admissions and restaurants. Group Getaways is not responsible for any losses or damages of personal property, or for injuries, expenses or damages incurred by any traveling tour member.